Promote social accountability for improved service delivery
This broad activity will consist of eight (8) sub-activities. These include organisation of public fora, organisation of training workshops, support for citizen groups to monitor physical projects and undertake financial tracking, organisation and coordination of citizenry interface meetings, provision of leadership for citizen groups to participate in Assembly meetings, production of monthly radio programmes, organisation of an experience sharing workshop, and organisation of an interface meeting with the Greater Accra Regional Coordinating Council. OLIVES will be the lead implementer for all these activities.
Organise public fora and form citizen groups
Following the consultative sessions, OLIVES will hold one public forum in each of the seven (7) electoral areas to inform the constituents about the objectives and expectations of the social accountability activity and their complementary roles for its success and sustainability. The public fora will be covered by a local radio FM station for enhanced publicity and awareness creation. The Weija-Gbawe Municipal Assembly will be represented at each of the fora by staff of the Assembly (MPCU members), the Presiding Member, and selected subcommittee leaders. About 3500 brochures on the social accountability component will be printed and distributed during the public fora. OLIVES will also involve the NCCE and District Information Services Department (ISD) to inform and educate communities on expected benefits of the social accountability component of the EU-sponsored action. Community-based organisations, opinion leaders and ordinary citizens (including women groups, the youth and PWDs) will be mobilised to form citizen groups called Network for Accountable Governance (NAG) through the forum in each of the electoral areas. The seven (7) citizen groups will come together to form a social accountability platform at the Municipal level. These groups will be mobilised for consensus building on processes, procedures and content of monitoring engagements
Organise training workshops
OLIVES will train the newly formed citizen groups - Network for Accountable Governance (NAG) on decentralised governance, local governance financing, citizenry responsibilities and social accountability through capacity building workshops. The trainings will equip citizen groups with skills, tools and techniques to physically monitor the implementation of the annual action plans of the WGMA, responsibly track the financial performance of the Assembly, and confidently and productively engage the Assembly in interface with the local governance system. Training modules and manuals will be tailored to the specific issues in the Weija-Gbawe Municipality to make them more relevant to the trainees.
Support citizen groups to monitor physical projects and undertake financial monitoring
OLIVES will develop project and financial monitoring tools for the citizen groups, after equipping citizen groups with the requisite knowledge and skills for monitoring. With these tools, the citizen groups will be led to undertake initial physical visits in their respective electoral areas in the WGMA to inspect and assess status of all physical projects in the Annual Action Plan and Annual Budget of the Assembly. The Contract Register will be consulted as well. These initial visits will help draw up baselines for each physical project undertaken by the Municipal Assembly for monitoring and measurement of progress.
Following the baseline visits, OLIVES will support the citizen groups to embark on quarterly physical monitoring of project sites and to compare observations with baseline and other previous site visits. A staff of the Municipal Works Department will accompany the monitoring team to address the initial works-concerns of the team on the field. The citizen groups will also be led and supported to track the allocation, mobilisation, disbursement (releases), and use of public funds (IGF, District Assembly Common Fund, Donor inflows and other sources) by the Weija-Gbawe Municipal Assembly. The Municipal Assembly will provide copies of its Annual Budget and Trial Balance for these biannual tracking exercises.
Organise and coordinate Assembly-citizenry interface meetings
Following each physical visit and financial tracking, OLIVES will organise and coordinate interface meetings for the Municipal Assembly and the citizen groups to discuss the findings of the monitoring exercise. The seven (7) citizen groups, working through their unified platform at the Municipal level, will meet the Assembly leadership and respective sub-committees to report progress to duty bearers, validate field observations, confirm funding information or financial tracking findings, draw the WGMA’s attention to deviations from standards and time schedules. This interface is critically necessary to avoid misinformation and misconceptions. It will also help citizens to seek for clarification from the Assembly whiles at the same time, provide an avenue for the Assembly to engage with the citizenry.
Lead citizen groups to participate in Assembly meetings
Metropolitan, Municipal, and District Assemblies (MMDAs) are required to organise participatory mid-year plan/budget review meetings. However, previous plan and budget review meetings under the then Ga South Municipal Assembly, to a large extent, did not involve citizens. To rectify this situation, OLIVES will lead and support citizen groups to participate in these biannual action plan/budget review meetings. Citizen groups will also make representations at other Assembly meetings to share information and/or lobby law makers.
Produce monthly radio programmes
OLIVES will collaborate with local FM radio stations to produce and air monthly evidence-based panel discussion programs on the main advocacy issues emanating from project activities. Information gathered by the citizen groups will inform the content of the radio programs. Call-in segments will enable the general public in the WGMA to contribute and pose questions to panellists on the program. The WGMA will also use the radio platform to educate citizens about their responsibilities in regards to the payment of rates and levies to the Assembly.
Organize an experience sharing workshop
OLIVES will organize and lead an experience sharing workshop session on Social Accountability where the citizen groups will share success stories and challenges with Assembly members, civic groups, the media and the public. Lessons learnt and recommendations will highlight relevant issues for other project environments of the Municipality. There will be photo exhibitions during the session, giving platforms to showcase the other components of the EU project including the piggery value chain, SME development, and IGF mobilisation.
Organize knowledge sharing interface meeting with RCC
OLIVES will support citizen groups to participate in a knowledge sharing engagement with leadership of the Greater Accra Regional Coordinating Council on WGMA’s Annual Action plan implementation to share experiences and lessons learnt from project monitoring and financial tracking activities